ROUTE TRACKING
Every kilometre tracked. Claimed in one tap.
GPS records the trip in the background. The map is the proof. The mileage expense fills itself.
Journey in progressGPS good
24.6km
Distance
00:42:00
Time
Stop journey
24.6 km
Runs in the background
Map proof on every claim
Edits kept as an audit trail
Works offline, syncs later
MEASURED, NOT ESTIMATED
Distance you can trust.
The phone’s odometer measures the trip. The server cross-checks it against the route.
- Weak GPS readings filtered out
- Parked-car drift ignored
- The reconciled figure is the one claimed
Stop and verifyIllustrative data
Phone odometer24.6 km
Server route check✓ Matches
Distance used for the claim24.6 km
ONE-TAP CLAIM
Confirm the distance. The expense is done.
Pick a vehicle and category. Everything else is attached for you.
- Edit the distance if needed: the change is kept as an audit trail
- Every trip in My Journeys, marked “Expense created” once claimed
ClaimIllustrative data
Distance24.6 km
Looks CorrectEdit
Mileage expense
Distance24.6 km
VehicleCar
CategoryMileage
Start → endOffice → Client site
Per-km rate✓ Applied
Map screenshot✓ Attached
Expense createdBUILT NOT TO LOSE A TRIP
Signal drops. Apps close. The trip survives.
Keeps recording when the app is swiped away, and after a phone restart on Android.
- Recovers a journey after a crash
- If a stop fails, the journey stays open to retry
One journey, five interruptionsIllustrative data
Signal lost
Points saved on the phone
10:42Back online
Saved points uploaded
10:51App closed by the phone
Journey recovered, still recording
11:05Upload failed
Retried automatically
11:12GPS switched off
User alerted mid-trip
11:20FOR MANAGERS AND OPERATIONS
Every rep’s day on one map.
Live map, a daily rep view with detected stops, a journey roster, CSV export and 30-day trends.
- Tracking rules adjusted from the dashboard, with no app release
Admin dashboardIllustrative data
Today · Field team↓ CSV
AS
Aarav S.
On a trip
RK
Riya K.
Stop detected · 18 min
OH
Omar H.
On a trip
SL
Sophie L.
Day ended · 4 stops
Journeys, last 30 days
BATTERY, PERMISSIONS, PRIVACY
Easy on the battery. Clear about access.
One prompt, a guide per brand
SamsungXiaomivivoOPPOrealmeOnePlus
Friendly alerts for what’s missing
GPS switched off mid-trip
Location“Always” access
Only during a trip the user starts
ProXpense
Journey in progress
Authenticated connections scoped to your company. Points on the phone are cleared after a successful stop.Journey in progress
WHO IT IS FOR
One trip record for the field, finance and operations.
Field sales and serviceLog every client visit without typing. Claim mileage in seconds.
Finance and adminA GPS route and map screenshot behind every distance.
Managers and operationsSee where the team went, and where it stopped.
IT and product ownersTune tracking settings remotely, per rule.
Delivered by the ProXpense mobile app and an admin dashboard. Mileage expenses follow your existing expense approval flow.