- Indocount: 40 hours → 0.08 hours of monthly finance time
- Parijat: 92% less T&E effort, reimbursements under 24 hours
- 4–8 week typical go-live
- Live in India, US, UK, UAE
Most Indian companies run travel and expense across six tools: a travel desk on email, cards with next-month statements, an expense app, spreadsheets, approval chains in inboxes, and an ERP export. ProXpense is travel and expense management software that puts all of it on one record. Policy is checked before money moves, and finance only reviews exceptions.
Six tools, one trip
The travel desk is an inbox.
Employees email for options, wait, then chase approval while the fare expires.
Policy is a PDF.
Nobody reads it, so violations are found after the money is spent.
Personal cards, late claims.
Employees pay first and wait 5–7 days to be reimbursed.
Finance rebuilds every trip.
The flight, hotel, cab and meals arrive as four receipts from three systems.
Impact
| Problem | Cost |
|---|---|
| Manual processing | 40 hours a month of finance time (Indocount, before) |
| Policy found after spend | High violation rates; Indocount cut them 85% after switching |
| Slow consolidation | 2–3 day reporting delays across entities (Parijat, before) |
| No pre-trip visibility | Spend is known only when the claim lands |
One spend path
Travel
employees ask in one line; only in-policy options appear. Out-of-policy fares are hidden or routed for approval.
Spend (PX-Pay)
cards, wallets and petty cash with limits and blocked categories.
Expense
snap a receipt; fields fill themselves and match to the card transaction.
Route Tracking
GPS records the trip in the background. The map is the proof. The mileage expense fills itself.
Policy
rules run at booking, at swipe, at submission and at approval.
Intelligence (PRONA AI)
ask "Where is spend rising?" and get the answer with its evidence.
See one trip go from booking to ERP in the demo.
Book a 30-min demo →How to choose T&E software in India
| What to check | Why it matters in India | ProXpense |
|---|---|---|
| GST + TDS per line | ITC is lost when tax is rebuilt at month-end | Yes |
| Policy before spend | Catching violations after approval is too late | At booking, swipe, submission |
| Travel + expense together | Separate tools mean manual reconciliation | One trip record |
| UPI reimbursements | Employees expect same-day payouts | Native, under 24h |
| Multi-entity, multi-currency | Group finance needs one consolidated view | IN, US, UK, UAE |
| ERP + HRMS sync | Avoids re-keying and stale employee data | Two-way |
| Go-live time | Long rollouts stall adoption | 4–8 weeks |
Where ProXpense fits
| HRMS add-on | Global T&E suite | ProXpense | |
|---|---|---|---|
| Built for | Small teams, payroll-led | Global HQ-led rollouts | Indian mid-market + enterprise, multi-market |
| Travel booking | Rarely | Separate module | Built in, policy-aware |
| India tax | Basic | Configured | Native GST/TDS |
| Rollout | Fast, shallow | Months | 4–8 weeks |
See your travel policy running as rules
Send your policy PDF before the call. We'll demo with your own bands, caps and approval chains.
FAQ
What is the best travel and expense management software in India?
For companies with 500+ employees, look for GST/TDS per line, policy enforced before spend, travel and expense on one record, and UPI payouts. ProXpense is built around all four.
Can employees book flights and hotels inside ProXpense?
Yes, on web, mobile or the in-app assistant, with your TMC if you have one.
How long does implementation take?
4–8 weeks: configure, integrate, pilot, roll out.
Does it support multiple entities and currencies?
Yes. Each entity keeps its own currency, tax and limits, rolled up for group finance.